If the purpose is counter to what attendees expected, that can be discovered and rectified prior to everyone gathering in a room and discovering they all had different ideas and possibly competing agendas for their time together. However, making that purpose explicit and clear sets expectations and better prepares attendees. ![]() ![]() Purpose: Every meeting is generally scheduled with a purpose in mind.PROPERstands for Purpose, Roles / resources, Outcomes, Plan, Executive summary, and Review / prep items. I use the term working session instead of meeting, because I believe it emphasizes accomplishment instead of simply conversation.īefore you schedule something, follow this handy workflow from Harvard Business Review to see if you really need a “meeting” in the first place. For my purposes, these recommendations should apply to any scheduled block of time that has more than two (2) people and that lasts for greater than thirty (30) minutes. While I cannot necessarily solve the need to be in multiple meetings or working sessions back-to-back on a day, I have a proposal to make those meetings I do attend even better: PROPER Working Sessions.Ī PROPER Working Session has several key ingredients, all of which I believe are required to make the most effective use of time scheduled with a group. ![]() Some days I feel like my real job title should be “professional meeting attendee” – I shuffle between meetings for a majority of the day and come away with more action items and new emails than I have time to actually process.
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